Handover Nirvanna: Transition to Operations Approach
Birgitta Foster, buildingSMARTalliance
This presentation discusses how a National Lab is exploring real time asset data capture and direct entry in their CMMS database for improving Facility Management (FM) activities. Realizing the building equipment data delivered at the end of construction, as a “handover”, is often incomplete, and then takes 6 months-1 year, to manually load into the their CMMS . The delayed or lack of equipment data entry into CMMS databases has significant impacts on the FM group ability to effectively maintain equipment to achieve the intended service life.
Because the Maintenance personnel depend solely on these CMMS databases to receive service orders, schedule the work, and develop their jobs, it’s critical to have correct and complete equipment data for timely Preventative Maintenance (PM) scheduling, establishing contract warranty periods, ensuring proper equipment training and determining spare part availability and inventory needs which all impact the performance of FM team to maintain the equipment.
But what if FM did not wait to the end of a project to receive the “handover” equipment data? Instead, consider a Transition to Operations (ToS) approach, creating a longer transition period between Construction into Operations by having the equipment data being entered during the construction phase allowing time for the FM personnel to set up equipment PM plans and schedules, to ensure critical, on-hand spare parts are identified and equipment training is completed.